Privacy Policy for Stamford Toastmasters
Stamford Toastmasters (“we,” “our,” “us”) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you visit or interact with our website at stamfordtoastmasters.com. Our approach prioritizes transparency, accountability, and strict adherence to applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
1. Commitment to Privacy and Data Protection
We deeply value your right to privacy and the protection of your personal data. We treat all personal data in our possession with the utmost responsibility, integrity, and care. Whether you are visiting stamfordtoastmasters.com, contacting us, or participating in our programs, we commit to handling your data with respect, fairness, and rigor in compliance with all relevant laws and regulations.
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all users of stamfordtoastmasters.com and related services. As the operator of the website, Stamford Toastmasters acts as the data controller for any personal information processed. This means we determine the purposes and means of processing your personal data.
If you have any questions or concerns regarding your data or how it is handled, you can contact us at [email protected].
3. Categories of Data Processed
We may collect, process, and store the following categories of personal data:
a. Usage Data
Information about how you use our website, including your IP address, browser type, operating system, referring URLs, page interactions, and session timings.
b. Account Data
Details provided when creating or managing a user account (if applicable), including your full name, email address, contact details, and postal address.
c. Profile Data
Information that helps us understand your preferences, interests, past interactions with us, event attendance, and behavioral data related to your interaction with our services.
d. Communication Data
Data from your communications with us, including email correspondence, inquiries sent via contact forms, feedback, support requests, and participation in surveys or forums.
e. Technical Data
Device-specific information such as your IP address, hardware model, operating system version, unique device identifiers, mobile network information, and system configurations.
f. Transaction Data
If applicable, we may collect data related to any transactions you enter into via our website, including billing and delivery information. All payment processing is handled securely by third-party providers.
g. Preference Data
Data related to your communication preferences, such as your marketing consent status, outreach preferences, and interest in specific sessions, programs, or offerings.
4. Legal Bases for Processing
We rely on one or more of the following legal bases when processing your personal data:
– Consent: When you have given clear permission for us to process your data for a specific purpose.
– Contract: When processing is necessary for the performance of a contract or to take steps at your request before entering into a contract.
– Legitimate Interest: When processing is required for our legitimate business interests, such as improving website performance, administering events, or ensuring network security.
– Legal Obligation: When processing is necessary to comply with a legal or regulatory obligation.
5. Your Rights
As a data subject under GDPR and CCPA, you have the following rights regarding your personal information:
– Right of Access: Request a copy of the data we hold about you.
– Right to Rectification: Correct inaccurate or incomplete data.
– Right to Erasure (“Right to be Forgotten”): Request deletion of your data under certain conditions.
– Right to Restrict Processing: Temporarily suspend our processing of your data.
– Right to Data Portability: Obtain and reuse your data across different services in a structured, commonly used format.
– Right to Object: Object to processing based on legitimate interests or direct marketing.
– Right Not to Be Discriminated Against: CCPA-compliant users are entitled to exercise privacy rights without receiving discriminatory treatment.
To exercise any of these rights, please contact us at [email protected].
6. Security Measures
We implement and maintain robust security measures to prevent unauthorized access, use, or disclosure of your personal data, including:
– Data encryption (in transit and at rest)
– Role-based access controls
– Network and application firewalls
– Routine data backups
– Staff training and confidentiality agreements
– Regular security audits and updates
While we strive to use commercially acceptable means to protect your personal data, no method of transmission over the Internet or method of storage is 100% secure.
7. International Transfers
If we transfer your personal data outside of your home jurisdiction, such as outside the European Economic Area (EEA), we ensure there is an adequate level of protection. This may involve using Standard Contractual Clauses approved by the European Commission or other compliant mechanisms under applicable regulations.
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Policy unless a longer retention period is required or permitted by law. The specific retention durations include:
– Account and Profile Data: Retained for the duration of your engagement with Stamford Toastmasters and up to 3 years after termination.
– Communication Data: Retained for 2 years following the last contact.
– Transaction Data: Retained for 7 years in accordance with financial auditing standards.
– Technical and Usage Data: Retained for 12 months for analytics and security purposes.
– Consent and Preference Records: Retained indefinitely to demonstrate compliance unless a withdrawal of consent is received.
9. Cookie Policy
Cookies and similar tracking technologies are used on stamfordtoastmasters.com to improve website functionality and user experience. The categories include:
– Essential Cookies: Required for core site functionality (e.g., session management, navigation).
– Functional Cookies: Enhance user experience by remembering preferences.
– Analytics Cookies: Collect aggregated, anonymous data to analyze traffic and usage (e.g., Google Analytics).
– Performance Cookies: Help us understand how users interact with specific pages to optimize design and performance.
10. Cookie Management and Compliance with GDPR & CCPA
Upon your first visit, you will be presented with a cookie consent banner where you may accept or reject non-essential cookies. You can change your preferences or withdraw consent at any time via the cookie settings tool available on the site. CCPA-compliant users have the right to opt out of certain types of data sharing and can do so via the “Do Not Sell or Share My Personal Information” link (where implemented).
11. Special Protections for Children Under Age 13
Stamford Toastmasters does not knowingly collect or process personal data from children under the age of 13. If we discover that we have inadvertently collected such data, we will delete it promptly. Parents or legal guardians who believe we may have collected such information should contact us immediately at [email protected].
12. Policy Updates and User Notifications
We reserve the right to amend this Privacy Policy at any time to reflect updates to our services, applicable laws, or data processing practices. Changes will be posted on stamfordtoastmasters.com, and, where appropriate, we will notify you through additional means, such as email notices or website banners.
13. Contact
If you have any questions, concerns, or requests regarding your personal data or this Privacy Policy, please contact us at:
Email: [email protected]
Website: https://stamfordtoastmasters.com
We value your trust and are committed to maintaining your privacy and regulatory compliance. For all privacy-related inquiries, please reach out to us directly via the contact information above.